Human Resources Policies
Contains policies and procedures relating to employment and workplace issues, including but not limited to, hiring, benefits, leave, classification, compensation and termination.
Human Resources
Job Classification and Compensation for Employees – 51AVPolicy: 07-01.00
View 51AVPolicy: 07-01.00: Job Classification and Compensation for Employees
Related Procedures:
Classification & Compensation Webpage
Related Forms:
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Additional Information:
Recruitment, Selection and Employment for Staff – 51AVPolicy: 07-01.01
View 51AVPolicy: 07-01.01: Recruitment, Selection, and Employment for Staff
Related Procedures:
Classification & Compensation Webpage
Related Forms:
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Applicant Disability Accommodation Request Form (Login Required)
USM Human Resources Management Program – USM Policy: VII-1.00
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Background Investigations – 51AVPolicy: 07-01.04
Secondary Employment for Regular Non-Faculty Employees Policy – 51AVPolicy: 07-01.05
View 51AVPolicy: 07-01.05: Secondary Employment for Regular Non-Faculty Employees
Related Procedures:
Classification & Compensation Webpage
Related Forms:
Substance Abuse for Faculty, Staff and Students – 51AVPolicy: 07-01.10
View 51AVPolicy: 07-01.10: Policy on Substance Abuse for Faculty, Staff, and Students
Related Procedures:
Drug and Alcohol-Free Workplace for Employees – USM Policy VII-1.10
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Heroin and Opioid Addiction and Prevention – 51AVPolicy: 07-01.20
View 51AVPolicy: 07-01.20: Heroin and Opioid Addiction and Prevention
Probation for Regular Non-Exempt Employees – 51AVPolicy: 07-01.21
View 51AVPolicy: 07-01.21: Probation for Regular Non-Exempt Employees
Related Procedures:
Performance Management & Disciplinary Issues
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Probation for Regular Non-Exempt and Exempt Staff Employees – USM Policy: VII-1.21
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Separation for Regular Exempt Staff Employees – 51AVPolicy: 07-01.22
View 51AVPolicy: 07-01.22: Separation for Regular Exempt Employees
Related Procedures:
Transitioning from University Service
Related Forms:
Separation Checklist for Employees Leaving the University (DOCX)
Checklist for Supervisors of Separating Employees (DOCX)
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Separation of a Non-Exempt Staff Employee – USM Policy: VII-1.23
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Related Procedures:
Transitioning from University Service
Related Forms:
Separation Checklist for Employees Leaving the University (DOCX)
Termination with Prejudice – USM Policy: VII-1.24
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Re-Employment for Exempt and Non-Exempt Employees – 51AVPolicy: 07-01.31
View 51AVPolicy: 07-01.31: Re-Employment for Exempt and Non-Exempt Employees
Layoff and Recall of Regular Exempt Staff Employees – USM Policy: VII-1.32
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Renewing Contingent Employment Agreements – 51AVPolicy: 07-01.40
Contingent II Employee Conversions to Regular Employee – 51AVPolicy: 07-01.41
View 51AVPolicy: 07-01.41: Contingent II Employee Conversions to Regular Employee Status
Related Forms:
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Separations for Contingent Employees – 51AVPolicy: 07-01.42
Contingent Status Employment for Non-Exempt and Exempt Employees – 51AVPolicy: 07-01.43
Employment of Members of the Same Family/Household and Consensual Amorous Relaitionships (Nepotism) – 51AVPolicy: 07-02.10
View 51AVPolicy: 07-02.10: Employment of Members of the Same Family/Household and Consensual Amorous Relaitionships (Nepotism)
Soliciting Personnel During Working Hours – USM Policy: VII-2.20
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Employee and Applicant Disclosure of Misconduct for Exempt and Non-Exempt Employees and Applicants for Employment – 51AVPolicy: 07-02.30
View 51AVPolicy: 07-02.30: Employee and Applicant Disclosure of Misconduct for Exempt and Non-Exempt Employees and Applicants for Employment
Policy on Employee Development for Nonexempt and Exempt Staff Employees – USM Policy: VII-3.10
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Related Procedures:
Professional Development - Current Employees/Managers/Supervisors
Tuition Remission and Tuition Reimbursement – 51AVPolicy: 07-04.10
Policy on Salary Advances for USM Employees – USM Policy: VII-4.30
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Payment of Moving Expenses for Regular Exempt Staff – 51AVPolicy: 07-04.40
View 51AVPolicy: 07-04.40: Payment of Moving Expenses for Regular Exempt Staff
Related Forms:
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Shift Differential – 51AVPolicy: 07-04.60
On-Call and Call Back – 51AVPolicy: 07-04.62
Performance Management Program – USM Policy: VII-5.20
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Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Disciplinary Actions for Employees – 51AVPolicy: 07-05.25
View 51AVPolicy: 07-05.25: Disciplinary Actions for Employees
Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Personal Data Audit – 51AVPolicy: 07-06.01
View 51AVPolicy: 07-06.01: Personal Data Audit
Implementing Procedures on Personnel Files for Non-Exempt and Exempt Staff Employees – 51AVPolicy: 07-06.02
View 51AVPolicy: 07-06.02: Implementing Procedures on Personnel Files for Non-Exempt and Exempt Staff Employees
Hours of Work and Attendance – 51AVPolicy: 07-06.10
View 51AVPolicy: 07-06.10: Hours of Work and Attendance
Compensatory Leave – 51AVPolicy: 07-06.12
Consensual Relations with Students – 51AVPolicy: 07-06.30
View 51AVPolicy: 07-06.30: Consensual Relations with Students
Teleworking – 51AVPolicy: 07-06.40
Annual Leave for Regular Non-Exempt and Exempt Staff Employee – USM Policy VII-7.00
Personal Leave for Regular Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.10
Leave Reserve Fund for Regular Status Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.11
Leave of Absence Without Pay – 51AVPolicy: 07-07.12
View 51AVPolicy: 07-07.12: Leave of Absence Without Pay
Administrative Leave for Non-Exempt and Exempt Staff Employees – USM Policy: VII.7.20
Jury Service for Regular Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.21
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Leave for Legal Actions for Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.22
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Military leave with Pay for Non-Exempt and Exempt Staff Employees – USM Policy: VII-7.23
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Call-up to Active Military Duty During a National Crisis or Conflict for Nonexempt and Exempt Staff Employees – USM Policy: VII-7.24
Leave for Services as Election Judge for Regular Status Nonexempt and Exempt Staff Employees – USM Policy: VII-7.25
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Leave for Disaster Service for Regular Status Nonexempt and Exempt Staff Employees – USM Policy: VII-7.26
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Exam and Interview Leave – 51AVPolicy: 07-07.27
View 51AVPolicy: 07-07.27: USM Exam and Interview Leave
Liberal Leave – 51AVPolicy: 07-07.28
View 51AVPolicy: 07-07.28: Liberal Leave
Community Service – 51AVPolicy: 07-07.29
View 51AVPolicy: 07-07.29: Community Service Policy
Related Procedures:
Community Service Administrative Procedures (PDF)
Related Forms:
Holiday Leave – 51AVPolicy: 07-07.30
Accident Leave – 51AVPolicy: 07-07.40
Modified Duty – 51AVPolicy: 07-07.41
View 51AVPolicy: 07-07.41: Modified Duty
Sick Leave for Exempt and Non-Exempt Staff Employees – USM Policy: VII-7.45
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Related Procedures:
Related Forms:
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Parental Leave for Staff – USM Policy: VII-7.49
Family and Medical Leave for Non-Exempt and Exempt Staff Employees (FMLA) – USM Policy: VII-7.50
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Unauthorized/Unscheduled Absence – 51AVPolicy 07-07.55
This policy does not apply to faculty
View 51AVPolicy: 07-07.55: Unauthorized/Unscheduled Absence Policy
Hemapheresis Donation Leave – 51AVPolicy 07-07.56
View 51AVPolicy: 07-07.56: Hemapheresis Donation Leave
Grievances for Non-Exempt and Exempt Staff Employees – USM Policy: VII-8.00
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Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Grievances for Regular Exempt Employees – 51AVPolicy 07-08.05
View 51AVPolicy: 07-08.05: Policy on Grievances and Special Action Appeals for Regular Exempt Employees
Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
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Professional Conduct of Non-Exempt and Exempt Staff Employees – USM VII-08.05
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Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
(Login Required)
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Special Action Appeals for Regular Non-Exempt Employees – 51AVPolicy: 07-08.10
View 51AVPolicy: 07-08.10: Special Action Appeals for Regular Non-Exempt Employees
Related Procedures:
Performance Management & Disciplinary Issues
Related Forms:
(Login Required)
Salary Increases/Adjustments and Bonuses for Regular Employees – 51AVPolicy: 07-09.10
View 51AVPolicy: 07-09.10: Salary Increases/Adjustments and Bonuses for Regular Employees
Related Procedures:
Pay Program for Non-Exempt Staff Employees – USM Policy: VII-9.10
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Pay Administration for Regular Exempt Employees – 51AVPolicy: 07-09.11
View 51AVPolicy: 07-09.11: Pay Administration for Regular Exempt Employees
Related Procedures:
Classification & Compensation – Supervisors
Classification & Compensation – Current Employees
Related Forms:
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Policy: Regular Employee Promotions – 51AVPolicy: 07-09.20
View 51AVPolicy: 07-09.20: Regular Employee Promotions
Pay Administration for Regular Non-Exempt Staff Employees – USM Policy: VII-9.20
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Related Procedures:
Classification & Compensation – Supervisors
Classification & Compensation – Current Employees
Related Forms:
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Establishment and Assignment of Staff Job Groups and Employment Status Groups – USM Policy: VII-9.31
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Policy: Transfers of Regular Employees – 51AVPolicy: 07-09.40
View 51AVPolicy: 07-09.40: Transfers of Regular Employees
Related Forms:
Separation Checklist for Employees Transferring within the University (DOCX)
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Acting Capacities and Temporary Increase of Higher Level Duties – 51AVPolicy: 07-09.50
View 51AVPolicy: 07-09.50: Policy on Acting Capacities and Temporary Increase of Higher Level Duties
Related Forms:
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Reassignment for Regular Exempt Staff Employees – USM Policy: VII-9.51
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Reinstatement for Regular Employees – 51AVPolicy: 07-09.60
View 51AVPolicy: 07-09.60: Reinstatement For Regular Employees
Requesting a Position Classification Review for Non-Exempt Staff Positions – USM Policy: VII-9.70
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Related Forms:
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Impact of Changes in the Minimum Qualification of Non-Exempt Job Class Specifications – USM Policy: VII-9.80
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Increasing and Decreasing the Percent of Non-Faculty Regular and Contingent Employees' Full-Time Equivalency – 51AVPolicy: 07-09.90
View 51AVPolicy: 07-09.90: Increasing and Decreasing the Percent of Non-Faculty Regular and Contingent Employees’ Full-Time Equivalency
Related Forms:
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Board of Regents Review of Certain Contracts and Employments Agreement – USM Policy: VII-10.0
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Group Insurance Benefits for Active Employees – 51AVPolicy: 07-10.01
Requesting Temporary Personnel – 51AVPolicy: 07-11.00
View 51AVPolicy: 07-11.00: Requesting Temporary Personnel